Office of Student Involvement
& Affiliated Units

Club Showcase

Opening Knight
Fall 2008
August 24, 2008

Opening Knight registration deadline:
August 15, 2008

KoRT has made a few significant changes to this Fall’s Club Showcase in an effort to attract more students to the event….students who will hopefully become members of your organization. KoRT has created a theme and plans on decorating the outside of the Student Union in order to create a mardi gras atmosphere (with games, activities, prizes, and performances). Groups are encouraged to decorate their tables and utilize the theme in an effort to enhance the overall event and attract potential members. Additionally, tables will be arranged in no particular order/group. Finally, groups will be given the opportunity to showcase their talents on the Student Union stage. We hope you agree that these enhancements will better the event.

Because almost 400 Registered Student Organizations (RSOs) will be vying for approximately 50 table spaces both days, KoRT has established some ground rules to make registration and participation fair. KoRT asks you to carefully review and adhere to them during the event. Student organizations that do not adhere to the rules may lose their table privileges.

Rules and Regulations for Club Showcase

1. Organizations must be registered with OSI (Fall 2008) by August 21st (i.e. Fall Update Form needs to be submitted by this day) in order to participate.
2. RSOs must check in at the KoRT table between 3:45 and 4:00pm. Tables must be set up by 4:15pm. Failure to comply with this regulation will result in the organization’s table being released to a group on the waiting list.
3. There can be no amplified sound at the organization’s table.
   
4. RSOs may have no more than three representatives at their table at one time, and these representatives must stay at the table during the event (cannot distribute materials outside of the table space).
   
5. RSOs may bring their own banner, and/or table runner for the table (they will not be provided). All RSOs are encouraged to decorate to the movie premiere theme (including holding games/activities for students).
   
6. RSOs may offer give-aways for a donation to a charity, but are not allowed to sell anything or fundraise for the organization.
   
7. All flyers/handouts and give-aways (food, etc.) must be within UCF and Student Union guidelines (e.g., no homemade baked goods, no promotional material that advertises alcohol or illegal substances, etc.). Anything questionable or offensive will be handled appropriately by KoRT and OSI.
   
8. Any damage to organization, KoRT, Student Union, or UCF property will be paid for by the RSO that caused the damage.
   
9. Penalties for a “no show” or cancellation within 24 hours of the event for which the organization is signed up:
   
   1. The RSO will have 2nd level priority when it comes to the Spring 2009 Opening Knight (i.e., the group, upon registration for the Spring event, will be placed onto the waiting list and will receive a table only if space permits)
      
   2. Exception to the rule – If the organization sends a cancellation notice (to kort_org@mail.ucf.edu) at least 24 hours prior to the registered date(s), the group will be exempt from the above penalties.
      
10. There are a limited number of tables each day for Opening Knight. The contact person will be notified if the group is confirmed or on the waiting list. Groups on the waiting list should still arrive by 3:45pm.
    

By completing the form below, I confirm that I have read the above rules and regulations. I agree that my organization will adhere to them and I understand that if they are broken, the organization may lose its table reservations at Club Showcase. I also agree that the organization will check in and staff the table for the appropriate times/dates for which it is registered.

Questions? Email kort_org@mail.ucf.edu

Student Organization Registration for this event is now closed.